Articles of
International Association of Disaster Management
(IADM)
Swedish identity number: 802544-3717
Article 1: Name and Registered Offices
1.1 The name of the association is the "International Association of Disaster Management" (IADM), hereinafter referred to as "the association".
1.2 The registered office of the association is in Stockholm, Sweden.
1.3 The association's Swedish identity number is 802544-3717.
Article 2: Presentation, Purpose, and Objectives
2.1 The association is a non-profit association which addresses the evolving role of supply chain networks in the structures of disaster management. It will be focused on the management of planning in emergency preparedness and civil defence. The most important focus of this association is that civil society in developed countries must be organised in a completely different way than today to meet the changing demands. The all-hazards approach to planning offers civil society actors a rationale for entering into different networks. The supply chain networks can provide structure to the different types of planning. Moreover, to be sure that civil society actors have strategic capabilities for meeting threats, these should be addressed in roles and tasks for the safety and security readiness.
This capability can be achieved at different levels of planning (tactical, operational, and strategic) and in civil relations, which explains the significant differences between the emergency preparedness management in different response operations.
2.2 The purpose of the association shall be to promote effective disaster management practices globally.
2.3 The objectives of the association include but are not limited to:
a) Facilitating the exchange of knowledge, expertise, and best practices in disaster management among its members.
b) Promoting research and innovation in the field of disaster management.
c) Advocating for policies and initiatives that enhance disaster preparedness, response, and recovery.
d) Collaborating with national and international organizations involved in disaster management to enhance coordination and cooperation.
e) Providing professional development opportunities for individuals working in the field of disaster management.
f) Raising public awareness about the importance of disaster risk reduction and resilience.
Article 3: Membership
3.1 Membership in the association shall be open to organizations and individuals who share a commitment to the purpose and objectives of the association.
3.2 Members are obliged to pay an annual membership fee determined by the association's governing body.
3.3 The manner of payment for the membership fee will be determined by the Governing Body.
3.4 When the membership fee has been paid, the organizations and individuals shall be members and shall entered in the membership list.
3.5 Membership categories, rights, and obligations shall be defined in the association's articles.
3.6 The member
a) have the right to participate in meetings organized for members,
b) have the right to information about the association's affairs,
c) must comply with the association's articles and decisions made by the association's governing body,
d) is not entitled to part of the association's proceeds or property upon dissolution of the association,
e) must pay the membership fee and any other fees decided by association's governing board.
f) approves through its membership that the association may process personal data for the purpose of conducting appropriate activities in accordance with the association articles applicable from time to time and in accordance with any other terms for the processing of personal data decided by the association.
3.7 Membership can be terminated through resignation, non-payment of dues, or expulsion for reasons determined by the association's governing body.
3.8 A member who wishes to resign from the association must notify the board in writing and is thus deemed to have immediately left the association.
3.9 A member who has not paid a membership fee within one month may be deemed to have resigned from the association. In such a case, the membership shall be terminated by removal from the list of members.
3.10 A member may not be excluded from the association for any reason other than that the member.
a) has neglected to pay the fees decided by the association,
b) has opposed the association's activities or purposes or
c) has clearly damaged the association's interests.
Decisions on exclusion or warning may not be made without the member being given an opportunity within a certain period, at least 14 days, to comment on the circumstances that give rise to the question of membership. The decision must state the reasons for this and what the member must observe in the form of an appeal. The decision must be notified in writing to the person concerned within three days from the date of the decision.
Article 4: Governing Body
4.1 The association shall be led by a board consisting of at least three elected representatives from the association's members. Therefore, the association should be governed by the President of the Association, the Vice President, and Deputies as Governing Board.
4.2 Hamidreza Fazlali as founder, Edris Yaghoobi and Nur Sulliman as co-founders, these three with golden seats. The Board will also consist of a deputy board appointed by the members at the annual meeting.
4.3 The Governing Board shall be responsible for the overall management and strategic direction of the association.
4.4 The Governing Board shall constitute a quorum when at least three of the Board members are present. Within the Board, each member has one vote.
4.5 The name of the association shall primarily be signed by the President who has the authority to lead the operational activities, such as contact with organizations, authorities, banks and with other relevant counterparties. This is to run the business efficiently as much as possible.
4.6 The composition, responsibilities, and election procedures of the Governing Board shall be outlined in the association's bylaws.
Article 5: General Assembly and extraordinary Assembly, time, notice
5.1 The General Assembly shall be the supreme decision-making body of the association.
5.2 The General Assembly shall meet at least once a year to review and approve the association's activities, financial reports, and any amendments to the Articles of Association.
5.3 The General Assembly shall be held before the end of March at a time and place determined by the Governing Board.
5.4 Notice of the annual meeting and the proposed agenda shall be sent by the members by e-mail no later than three weeks before the annual meeting.
5.5 If a proposal has been made to amend the articles, close or merge the association with another association or other matter of significant importance to the association or its members, this must be stated in the notice.
5.6 The annual reports of the Governing Board, the auditors' reports, the budget and the Board's proposals and motions received with the Board's opinion shall be available to the members no later than one week before the annual meeting. The invitation shall indicate where those documents can be accessed.
5.7 Both the member and the board may submit proposals to be considered by the annual meeting. Proposals from members must be received by the Board no later than four weeks before the annual meeting. The Governing Board shall submit a written opinion on the proposal to the annual meeting.
5.8 Members who have paid the membership fee no later than 30 days before the annual meeting and during the annual meeting year have the right to vote at the annual meeting. The right to vote is personal and may not be exercised by proxy. Members who do not have the right to vote have the right to express opinions and make proposals at the meeting.
5.9 Each member organization shall have one vote at the annual meeting.
5.10 The Governing Board may convene an extraordinary annual meeting. The Governing Board is obliged to convene an extraordinary annual meeting when an auditor or at least 10 % of the association's voting members so request. Such request shall be made in writing and shall state the reasons for the request. Upon receipt of a request for an extraordinary annual meeting, the Board shall, within 14 days, announce such a meeting to be held within two months of receiving the request. Notice with a proposed agenda for the extraordinary annual meeting shall be sent to the members no later than seven days before the meeting in the manner decided by the Board. Furthermore, the notice with the proposed agenda shall be communicated to members by e-mail. If the Board of Directors fails to call or convene an extraordinary annual meeting, the petitioners may act in accordance with the preceding paragraph. At an extraordinary annual meeting, only the matters that have prompted the meeting may be taken up for consideration.
5.11 Matters at the annual meeting
At the annual meeting, the following shall be discussed and recorded:
1. Determination of the voting list for the meeting (who has the right to vote).
2. Election of the chairman and secretary of the meeting.
3. Election of minute’s adjusters and tellers.
4. Ask if the meeting has been called correctly.
5. Setting the agenda.
6. (a) the report by the Governing Board for the last financial year; (b) the annual report (balance sheet and profit and loss account) of the Governing Board for the last financial year.
7. The auditors' report on the Board's administration during the last financial year.
8. Question about discharge from liability for the Governing Board for the period to which the audit relates.
9. Determination of membership fees.
10. Adoption of the business plan and processing of the budget for the coming operational/financial year.
11. Consideration of the Board's proposals (propositions) and timely proposals from the members (motions).
12. Selection of
a) the president of the association for a period of 2 years.
b) half the number of other members of the Board of Directors for a period of 2 years.
c) 1 alternate member of the Governing Board for a period of 2 years.
d) 1 auditor and 1 deputy auditor for a period of 1 year. Members of the Governing Board shall not participate in these elections.
e) 1 – 2 members of the Nomination Committees for a period of 1 year, of which one shall be appointed convener.
13. Any other matters notified under point 5. Decisions on matters of major financial or other decisive importance to the association or members may not be taken unless they have been included in the notice convening the meeting. Nothing beyond what is in the notice may be discussed and decided at the annual meeting.
Article 6: Financial Matters
6.1 The association's financial resources shall consist of membership fees, donations, grants, and other lawful sources.
6.2 The association shall maintain proper financial records and prepare annual financial statements.
6.3 The association's business and operating year is the calendar year. The association's financial year is therefore the period starting on January 1 and ending on December 31.
Article 7: Amendments to the Articles of Association
7.1 Amendments to the Articles of Association shall require resolutions at two consecutive meetings, at least one month apart, one of which shall be the General Assembly, with at least two-thirds of the number of votes cast.
7.2 If doubts arise about the interpretation of these articles, or if cases occur that are not foreseen in the articles, the matter is referred to the next annual meeting. In urgent cases, the matter may be decided by the Governing Board.
7.3 Proceedings in disputes between members and the association may not be brought before a general court. Such dispute shall, except in cases where other special arrangements are prescribed, be settled in accordance with the Arbitration Act. However, the following shall apply with respect to the costs of the arbitration. Each party is responsible for its own costs as well as for the costs of the arbitrator appointed. The costs of the golden seats are shared equally between the parties.
7.4 Proposals for amendments must be submitted in writing to the Governing Board at least four weeks before the annual meeting.
Article 8: Dissolution
8.1 Dissolution of the association requires resolutions at two consecutive meetings, at least one month apart, one of which shall be the annual meeting, with at least two-thirds of the number of votes cast.
8.2 In the event of dissolution, the assets shall not be distributed to members. The General Assembly shall determine the distribution of remaining assets in accordance with applicable laws and regulations.
Article 9: Bylaws
9.1 The association shall adopt bylaws (Swedish Law) that further specify the operational procedures, membership categories, rights, and obligations, as well as other matters necessary for the association's functioning.
9.2 Amendments to the bylaws shall be approved by a majority vote of the Governing Board.
Article 10: Legal Validity
10.1 These Articles of Association shall enter into force upon approval by the General Assembly.
10.2 These Articles of Association replace any previous versions and amendments thereof.